Sample Solutions BV (“Sample Solutions”, or “us” or “we” or “our” shall include Sample Solutions affiliates and subsidiaries) within its scope of work and in order to realize its core activity collects, stores and processes personal data.
Sample Solutions provides samples and services to support the market research industry by providing clients with access to consumer and business respondents via telephone (both fixed/landline and wireless/mobile).
Our company Data Protection Policy refers to our commitment to treat the information of employees, customers, stakeholders and other interested parties with the utmost care and confidentiality.
With this policy, we ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights.
Personal data means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
This policy does not apply to the practices and processing of our customers, companies that we do not own or control, to individuals that we do not employ or manage or to services provided by other companies but accessible through our Website.
Sample Solutions is a member of the following industry organizations and complies with all the privacy policies and codes of ethics of these associations:
- • WAPOR (The World Association for Public Opinion Research)
- • AAPOR (The American Association for Public Opinion Research)
- • ISO (The International Organization for Standardization)
1. What type of information do we collect?
We gather personal information if and to the extent it is necessary to provide our services to you, and if we are entitled or obliged to process personal information under applicable law.
- • Information you provide to us:
We process personal information that you actively and knowingly provide to us (e.g. your first name, last name, email address, telephone number) if you submit an RFQ, sign up to our newsletter or through our chat).
We will inform you each time which information is required so you can choose to use our services or not. If you choose not to provide us with certain information you may not be able to register with us or take advantage of some of the features we provide.
- • Log data
Whenever you visit our site, we may collect information that your browser sends to us which is called log data. This data may include information such as your IP address, browser version, access times and dates and other related statistics. Additionally, we use log data including your IP address for security purposes such as whitelisting, prevention and recognition of attacks and malware.
2. How we collect information?
Information submitted or provided by you.
We collect publicly available information to the extent legally permitted under applicable law. We may append this information to our existing information.
- • Our data will be:
Accurate and kept up-to-date.
Collected fairly and for lawful purposes only.
Processed by the company within its legal and moral boundaries.
Protected against any unauthorized or illegal access by internal or external parties.
- • Our data will not be:
Stored for more than necessary to fulfill the purposes for which it was collected.
Transferred to organizations, states or countries that do not have adequate data protection policies.
Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities).
3. How we use personal data
We collect personal data for market research purposes to help our clients improve their products, services or the way they conduct their business.
You may choose to obtain access to, or to correct your personal information at any time. Similarly, you may withdraw your consent to processing your personal data at any time (in which case we will delete your personal data). In order to effect any of these, please contact us using the details below.
4. Where is information stored?
Information including without limitation, personal information is primarily stored on servers and systems located in the EU, which servers are licensed, owned, and/or maintained by or on behalf of Sample Solutions.
Your personal information is treated as strictly confidential and we have taken appropriate technical and organizational security measures against loss and unlawful processing of such information.
As a company that works in this field, Sample Solutions highly values system security and data safeguard. Our systems require identity assurance, visible trust, and strong protection and therefore Sample Solutions security policies include data encryption, pseudonymization, firewalls, malware protection, intrusion detection, safe data storing, SSL security certificates and reliable web hosting.
6. Transferring data
Market research is a tool used by all sorts of organizations to obtain feedback from customers, members, potential customers and other stakeholders and our main goal is to provide sample and services to support the market research industry and give an extensive range of services from sample delivery to data collection, analysis, and research delivery to bring our customers fresh marketing insights.
The information collected in a research context may be used to plan new products or services, gauge customer/member satisfaction, measure awareness of products or services, or to test reaction to products, services or communications.
We may occasionally collect information that is legally considered more sensitive i.e. “Sensitive Personal Information”. In such instances, we will fully comply with legal restrictions on the collection, storage, use and transfer of such information.
In some circumstances, in order to gain your participation in Internet-based, telephone or in person survey research, we may transfer your name and email address or your name and telephone number to a marketing research field service facility, or to a company that operates an
Internet-based research platform. Before doing so we will ensure that the third party provides and agrees in writing to provide an adequate level of protection and will not use it for any other purpose.
All of our data is delivered via our own platform where we host the data on a dedicated server.
You may withdraw your consent to processing your personal data at any time by contacting us using the details below.
Links to Other Sites
7. Client information
We treat all information we receive from clients as confidential and do not use the information for any purpose other than to fulfill our obligations to them. We keep client information secure at all times and prevent the misuse and unauthorized disclosure of it by our employees or any third parties.
8. Children and minors
Our site and services are directed to the general public. We do not knowingly collect Personal Information from children under sixteen years of age.
9. How long do we retain Personal Information?
We will retain your Personal Information for the period necessary to fulfill the purposes for which it was collected and as required for business or legal purposes unless a longer retention period is required or permitted by law.
If you withdraw your consent to our processing your personal data, we will delete the personal data concerned at that point and will not keep a copy of it. Your right to withdraw your consent is dealt with in more detail below.
10. Conditions for consent
Where processing is based on consent, the data subject shall have the right to withdraw his or her consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. You may withdraw your consent for us to collect, use or disclose your personal data by giving us written notice via email addressed to our Data Protection Officer (DPO) at email@example.com
11. Which rights do I have?
You always have the following rights set forth under the applicable law:
- • The right to get transparent information about the processing of your Personal Information;
- • The right to get access to your Personal Information;
- • The right to rectify inaccurate Personal Information concerning you and to get information about any rectification;
- • The right to erase Personal Information concerning you and to get information about any erasure;
- • The right to restrict the processing of Personal Information concerning you and to get information about any restriction;
- • The right to receive Personal Information you provided to us (and which concerns you) and transmit this received Personal information to another provider;
- • The right to object to any data processing that is based on our legitimate interest;
- • The right not to be subject to a decision solely based on automated processing including profiling. We respond to all inquiries within thirty days.
12. Can I see and/or correct information about me?
Yes, you can. We allow individuals to see and correct the data we have about them. Please contact us at firstname.lastname@example.org
13. How can I access my information?
You may access the information we collect from or about you in order to review, edit or delete such information, or you may exercise your right to opt-out from communications from Sample Solutions, by sending an email request to email@example.com
14. How can I opt-out?
You may opt-out by:
- • Clicking on the unsubscribe link contained in any e-mail communication received from Sample Solutions.
- • Sending an email request to firstname.lastname@example.org
- • Using the SMS opt-out through our platform.
15. Legal proceedings
We may disclose your personal data if required to do so by law in order to (for example) respond to a subpoena or a request from law enforcement, a court or a government agency (including in response to public authorities to meet national security or law enforcement requirements) or in good faith in the belief that such action is necessary to:
- • Comply with a legal obligation.
- • Protect or defend our rights, interests or property or that of third parties.
- • Prevent or investigate possible wrongdoing in connection with the services.
- • Act in urgent circumstances to protect the personal safety of users of the services or the public.
- • Protect against legal liability.
Data Protection Officer:
Sample Solutions has appointed a DPO to provide an oversight of our data protection program.
You may contact our DPO with any data protection questions or concerns at: email@example.com
You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing at any time by contacting our DPO.
Address: Stationsplein 45, 3013 AK Rotterdam, The Netherlands
Phone: +31 10 310 4188